What is Medical Tracker?
Most educational settings in the UK heavily rely on paper-based recording methods to track the health and safety of students, staff, and site visitors.
We, along with 2,750+ UK MATs, schools, and educational settings, think Medical Tracker is a safer, more secure, more affordable, and more efficient alternative to this method.
Medical Tracker securely tracks everything from medical incidents to medication administrations and even staff healthcare provision and qualification monitoring. By choosing a centralised digital system, our community now ensures compliance with DfE school health regulations and improves communication between staff, parents, and healthcare professionals.
What it can do:
- Efficiently record and monitor medical incidents such as trips, falls, bumps, scrapes + many more.
- Track medication schedules, and generate detailed reports outlining expiry dates, stock levels and full audit trials.
- Quickly input and retrieve information on any student or staff member in case of an emergency or for school trips and outings.
- Drastically reduce the risk of errors and ensure students and staff receive the care they need without having to stress about how and where you store the information.
Some interesting facts to demonstrate the power of Medical Tracker:
🤯 Whilst schools are open 9 am - 3.30 pm Mon to Friday for 200 days a year. On average, an incident or medication administration is recorded every second.
🤯 The amount of emergency contacts on Medical Tracker is more than the population of Wales (that's over 3 million people kept in the loop on Medical Tracker)
🤯 In the 2023/24 academic year, if each parent notification, incident, and medication administration were one piece of paper, we would have saved 1,500 trees.
🤯 Over 36,000+ first aid qualifications are tracked on Medical Tracker.
As of December 2024:
✅ Medical Tracker safeguards over 1,400,000 students.
✅ Medical Tracker has over 97,000 active users.
What our customers love:
Regarding health and safety, keeping parents informed with timely updates is very important. On Medical Tracker you can customise alerts and notifications to keep your colleagues and parents/guardians informed about critical health updates ensuring timely responses to medical situations.
Our customers cite as their number one benefit the ability to relieve staff worry and stress. We're regularly told that the ability to keep senior leadership teams informed of incident details, repeat accidents, and medication stock inventories has completely changed the game for our schools.
Extra information:
Implementing Medical Tracker in schools typically involves a straightforward setup process, with dedicated support available to assist with integration and training.
Medical Tracker syncs with your school MIS, which means you can be set up as quickly as the same/next day.
You can tailor the platform to meet your specific needs, ensuring that it aligns with existing workflows and policies.
Once implemented, Medical Tracker becomes an integral part of the school's health management system, providing staff with the tools they need to effectively manage student health and safety.
As of January 1st 2025, all new schools will be equipped with multi-factor authentification to increase the security of staff and student details.
Recommended Usage
It is recommended that Medical Tracker be used daily to ensure accurate and up-to-date health records and incident tracking.
Educational Impact
 Company | Business Name: Medical Tracker HQ Location: United Kingdom Founded: 2015 |
| Age Range | 0-4, 5-7, 8-10, 11-13, 14-16, 17-18, 19+ |
 Features | Medical Incident TrackingMedication AdministrationHealth Record ManagementDetailed ReportingStaff QualificationsMedication Stock/expiryStatistical DashboardsCustomisable AlertsPaperless RecordingHealth Care Plan StorageEnhance Parent/teacher Communication Functionality |
 Languages | English |
 Accessibility | Moderate features |
 Policies |  Terms of ServicePrivacy PolicyGDPR |
 Requirements | Internet - Low BandwidthDesktop - MacDesktop - WindowsDesktop - ChromebookDesktop - LinuxMobile - iPhoneMobile - iPadMobile - Windows Medical Tracker requires a stable internet connection and is compatible with most modern web browsers. No additional software installation is necessary and can be accessed on any device. |
 Set Up | Setting up Medical Tracker typically takes a few hours, with additional time for staff training and customisation as needed. |
 Training | In PersonLive OnlineWebinarsDocumentationVideos Medical Tracker provides comprehensive training sessions to ensure that school staff are well-equipped to use the platform effectively. These sessions cover all aspects of the system, from initial setup to advanced features, ensuring that users can maximize the benefits of the platform. Training is available both online and in-person, offering flexibility to accommodate different schedules and learning preferences. Additionally, ongoing support and resources are provided to help users stay updated with any new features or changes. |
 Support | EmailFAQs/ForumKnowledge BasePhone Support Medical Tracker offers robust support to its users, including a dedicated helpdesk available via phone and email. Users can access a comprehensive online knowledge base with detailed guides and FAQs to assist with common queries. Additionally, the platform provides regular updates and maintenance to ensure optimal performance and security. For more complex issues, personalized support and troubleshooting are available to ensure that any problems are resolved promptly. |
| Home Learning | Parent Access School must create the account. Parents are kept up-to-date with every incident, medication administration or accident involving their child. Parents are also able to confirm, amend or reject medication updates, requests for restocks or queries around medical conditions. |
 Tags | healthsafetyschool managementMISStudent wellbeingStaff WellbeingStaff QualificationsMedicine trackingMedication stockFirst aid tracking |
Medical Tracker PricingPricing Plans Paid Subscription Medical Tracker pricing starts from £389 / year Pricing for Medical Tracker is based on a subscription model, with costs varying depending on the size of the school and the specific features required. Schools can contact Medical Tracker for a personalised quote. Some schools can pay as less than £400 per year with unlimited staff users and access all areas.  Optimised for a quick response | |
 Special Offer | Any current subscribing school that recommends a school looking to join Medical Tracker will receive 10% off their subscription per school! |
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Medical Tracker Reviews
from 4 Verified Reviews
User rating
Country
Jan 2025
Very helpful staff on the phone or on email. Easy to use system.
Mark Hendry found Medical Tracker:
- Significantly improves parent engagement“Real-time reporting”
- Significantly improves school processes“The system makes it a lot quicker to upload information and to view reports, saving time.”
- Slightly reduces teacher workload
- Slightly improves teacher wellbeing
- Slightly saves school money
Jan 2025
Its a great system and has saved a lot of time for first aid staff. I did not give it a score of 10 because there are a few things I would like to see improved - I have been told that my suggestions will be looked at may be incorporated at a later date.
Angela Shaw found Medical Tracker:
- Significantly improves parent engagement“A lot of time is saved being able to email parents directly from completing an incident - or having access to parent phone numbers as soon as you log it if you also have to call home.”
- Moderately improves school processes“If staff follow the correct processes for first aiders Medical Tracker is a huge help because of the time saved.”
- Does not improve teacher wellbeing“We may need more info if there is a way to aid teacher wellbeing that we are missing!”
- Significantly reduces teacher workload
- Does not significantly save school money
Jan 2025
I have used medical tracker for years between two different schools and it has helped track all the mediations given and accidents that have happened on site. And saved me so much time.
Louise Brown found Medical Tracker:
- Significantly improves parent engagement“We can sent parents accident reports and medication usage reports straight away.”
- Significantly improves school processes“Every thing is now traceable, I can find accident reports and medication administration with out wading through a lot of paper.”
- Slightly reduces teacher workload“It can sometimes make more work having to record thing on Medical tracker but it does mean we have evidence of everything.”
- Significantly improves teacher wellbeing“I can show teaching staff that their accidents have been recorded and have got a traceable history.”
- Slightly saves school money“I can not comment on this”
Jan 2025
MT is easy to use, the team are helpful, and the information area is useful and self-explanatory. I love being able to get an overview of all 5 schools and be able to run reports. to look at areas for improvement
Jane Graham found Medical Tracker:
- Significantly improves parent engagement“we use this for parents to update and agree on careplans, and main engagement is notifying them of medication usage and child health or injuries at school”
- Significantly improves school processes“we have 5 schools MT has help standardise the way we report illnesses and injuries, who goes home, what needs an accident investigation, what needs reporting to RIDDOR. By every incident/illness report going to the medical leads it allows a review of the child and prevents unnecessary absences”
- Does not significantly improve teacher wellbeing“I think it is making teachers more aware that they can and should send pupils to the medical leads rather than resolving the issue themselves”
- Slightly reduces teacher workload“I am not seeing this at the moment but for 4 of the schools we have only had this in place 1 term”
- Does not save school money“there is a cost to having MT which we didn't have before. So there fore it is costing us more. However i do think we will cut down on the inappropriate user of ice packs which will be a cost saving eventually”